Policies and Procedures

ADMISSIONS

 

NONDISCRIMINATORY ADMISSIONS POLICY  

Catron Community Learning Center (CCLC) does not discriminate on the basis of gender, race, national or ethnic origin in the administration of its policies and programs.

 

Students with disabilities will be accepted if the director determines that a reasonable accommodation on the part of the learning center can be made to meet the individual’s needs.  

 

PROSPECTIVE STUDENTS

Prospective students and parents are required to attend an interview to become acquainted with the programs and policies of CCLC, and to determine what programs will best meet the specific needs of the student. Appointments can be made by calling the director at 983-8102.    

 

REGISTRATION 

Students may register for sessions once an interview has been completed.  Registration is required for all sessions and workshops. It is recommended that students register early, due to limited space.  Documents required for registration include:

  • Information Record
  • Policy Agreement Form 
  • Authorization for Medical Services
  • Photo Release Form 
  • Special Programs also require Accident Waiver & Release of Liability Form

 

PLEASE NOTE THAT A CHILD IS NOT CONSIDERED REGISTERED UNTIL ACCOUNT IS PAID IN FULL.

 

TOPIC SPECIFIC SESSIONS

The minimum enrollment for Topic Specific Sessions is three students.  Registration closes one week prior to beginning of session.  Classes will be cancelled if minimum enrollment requirements are not met.  Parents will have the option of a full refund, or credit toward other classes/services.

 

SUMMER WORKSHOPS/CAMPS

The minimum enrollment for Summer workshops and camps is three students.  Summer workshops/camps will be cancelled if minimum enrollment requirements are not met. Parents will have the option of a full refund, or credit toward other classes/services.

 

ATTENDANCE

Students will only be allowed to attend sessions for which they have registered (full payment required for registration).  The director must be given at least 24 hours notice if a student will not be able to attend a scheduled session.  Parents who do not give adequate notice will forfeit tuition of the scheduled session. If absence is frequent, the director may deny registration for future sessions.

 

FINANCIAL OBLIGATIONS

 

PAYMENT OPTIONS

Tuition must be paid in full at time of registration.  Parents/guardians may choose to pay for a single session, or purchase a session package at a discounted rate.    

 

REFUND POLICY

Tuition in non-refundable.

 

RETURNED CHECK FEE

A $30.00 fee will be assessed for returned checks.  CCLC may require that additional payments be made in cash, by credit card, money order or certified check if this occurs more than once.

 

TUITION

A tuition schedule will be published in December listing rates for the following year.  All classes that are registered for and paid for prior to the end of the year will receive that year’s rates, even if classes do not occur until the subsequent year.  2nd child receives a 10% discount.   

 

2020 Tuition Rates 

 

 

Topic Specific Session 

60 m. 

 

Pre-K Academy/ Small Group Tutoring 

60 m.

One-on-one Tutoring 

(60 m./ 45 m.)

3 day workshop

(9 hours total)

5 day workshop

(10 hours total)

5 day workshop (15 hours total)

Arts & Crafts/ Home Ec

Field Trip Friday

Full Day (5 hours) Half Day

(2.5 hours)

Student Retreat 

Single Session

$22.14 + Tax

4 student min. 

$28.06 +

Tax per session

4 student max.

$62.72 + Tax 

$47.05 + Tax

$179.33+ Tax

 

$199.26 + Tax

 

$298.89 + Tax

$44.27+ Tax

per session

$44.27+ Tax per session

$22.14 + Tax per student 

$11.07 + Tax per student(up to 30 students)

5 Session Package

5% discount off single session rate

 

 

$59.58 + Tax per session

$45.61+ Tax

per session

 

 

 

 

 

 

10 Session Package 

10% discount off single session rate

 

 

$56.62 + Tax

per session

$44.76+Tax

per session

 

 

 

 

 

 

Semester Rate (10% discount off single session rates)

Spring

$338.74+tax

(17 sessions)

Fall

$298.89+tax

(15 sessions)

Spring

$429.32 +tax

(17 sessions)

Fall

$378.81+tax

(15 sessions)

$54.97 + Tax

per session

$43.46+Tax

per session

 

 

 

 

 

 

 

STUDENT HEALTH

 

STUDENT INFORMATION RECORDS  

Parents/guardians are required to fill out an information record for their child that states known medical conditions, and how to reach parents/guardians in the event of an emergency.  

 

If a child has a known serious medical condition, the parents are responsible for educating the director on how to respond in a medical emergency.  The director will respond with good will and to the best of her ability in an emergency situation.  If the parents/guardians cannot be reached in a medical emergency, and the director deems immediate medical attention is necessary, the student will be transported by ambulance to Christus St. Vincent Hospital.  CCLC will not be held responsible for expenses incurred due to known, and unknown medical conditions.  

 

It is important to keep contact information updated in the event the center needs to get in touch with a parent/guardian.  It is the parent/guardian's responsibility to notify the center of any changes in home, work or emergency phone numbers and addresses.

 

ILLNESS  

Sick children are to be kept home to get well and to prevent the spread of germs.  Parents will be notified if their child becomes ill after arriving at the center. If a child is suspected of having a communicable disease he/she will not be allowed contact with other students, and a parent/guardian will be notified to pick up their child.  The child will be able to resume sessions with proof of doctor’s clearance.  

 

MEDICATION

When possible, medication should be taken prior to arriving at the center.  In the event that a child must take medication during a scheduled session or workshop, the medication must be sent in the original labeled prescription container. All medication, with the exception of inhalers, must be given to the director for secure storage.  

 

Over the counter medication should also be given to the director, and labeled with the student’s name, date, type of medication, dose and frequency.

 

The only students who have an absolute right to the administration of medication are those who have serious chronic and/or life threatening illness.  If a student has a life threatening illness, it is the responsibility of the parent/guardian to instruct or provide instruction for the director on how to administer the medication.

 

All medication should be accompanied by a physician’s and/or parent’s authorization.  Catron Community Learning Center will not administer medication without a physician’s and/or parent’s authorization.  

 

STUDENT SAFETY

ABSENCE

In the event that a student is unable to attend a scheduled session, it is the parent's/guardian's responsibility to contact the director and inform her of the absence. If a child does not show up for a scheduled session, and a parent/guardian does not call, the director will make an effort to 

contact a parent/guardian immediately following the scheduled session.  The director must be given at least 24 hours notice if a student will not be able to attend a scheduled session. Parents who do not give adequate notice will forfeit tuition of the scheduled session. If absence is frequent, the director may deny registration for future sessions.  Students will be allowed to make-up sessions of equivalent value if adequate notice is given. 

 

CENTER RULES

The director will work with students to create a safe, positive and comfortable learning environment. Center rules are posted and expected to be followed.

 

CHILD NEGLECT/CHILD ABUSE LAWS  

According to the New Mexico State legal guidelines, cases of suspected child neglect/abuse must be reported to the proper authorities.  The center is not required to contact the parents of a student who is reported as a possible victim of child abuse or neglect. 

 

DISCIPLINE

All students are expected to comply with the rules and policies of CCLC.  The director may impose disciplinary measures without limitation, including disciplinary probation and required withdrawal, and may waive any disciplinary rule for just cause at her discretion. 

Behavior that warrants disciplinary action includes, but is not limited to:

  • Failure to comply with center rules
  • Posing a threat to self or to others 
  • Use of profane language, writing or gestures
  • Refusal to complete required work and/or participate in activities
  • Failure to work cooperatively with teacher and/or other students
  • Disrespect shown toward a teacher and/or other students
  • Gang related activity
  • Fighting
  • Possession of weapons
  • Use or possession of alcohol, tobacco, drugs, or other harmful substances.
  • Harassment of another individual
  • Theft
  • Use of the Catron Community Learning Center’s name and logo without express permission of the director.
  • Any other conduct deemed inappropriate, or disruptive, by the director. 

 

The following disciplinary procedures will apply:

  • If a student consistently chooses not to follow center rules and policies, the director will notify parents in writing.  Parents/guardians will be required to sign the notice and return it to CCLC.  A conference may be requested to form a plan for student change.
  • If parents receive a second notice, or if a student causes serious disruption of the learning environment, parents/guardians will be required to participate in a conference with the director and student to determine a plan for change.  The student will not be allowed to attend sessions until the time for the conference is set.  The student may be placed on disciplinary probation for a stated period of time. If the student causes serious disruption to the environment during the probationary period, he/she may be required to withdraw, and tuition will be forfeited. If improvement is seen during the probationary period, he/she will be taken off probation at the end of the stated period.   
  • Any student in possession of a weapon, drugs or other material determined to be harmful, will be dealt with in a manner consistent with the seriousness of the situation.  Parents and/or law enforcement will be notified.

 

REQUIRED WITHDRAWAL

In the event of a required withdrawal, parents will be notified immediately and a conference with the director will be held.  Students who have been issued a required withdrawal will not be allowed to attend CCLC.   

 

HARASSMENT

Catron Community Learning Center provides a positive, safe environment for all individuals.  Students, teachers and parents are to treat each other with respect at all times.  Harassment is unacceptable conduct and is prohibited by law.  Harassment includes, but is not limited to name-calling, excluding others, abusive language, scape-goating, imitations or disrespectful comments, unwanted sexual advances, unwanted touching, sexual looks and gestures, inappropriate physical contact, retaliation for reported or threatening to report harassment, etc.  Any form of harassment, including harassment by phone, internet, e-mail or text messaging will be taken very seriously.  Students who engage in harassing behavior will face the possibility of required withdrawal.  Harassment that is criminal in nature will be reported to law enforcement authorities.

 

Any student who feels he or she has been a victim or harassment at the center, must bring it to the attention of the director.  All allegations of harassment will be investigated, and dealt with, in as prompt and confidential a manner as possible.

 

PICK UP AND DROP OFF POLICY

Students may be dropped off up to 10 minutes prior to scheduled session, and must be picked up no later than 10 minutes following the session.  To ensure safe arrival and departure, students must be signed in and out by a parent/guardian, unless other arrangements have been made and approved by the director.  Catron Community Learning Center will not be held responsible for accidents that occur off center property.  Parents may park in the driveway if space is available.  Metered parking is also available on Catron Street, and there is a public parking lot one block from the center.     

 

SEARCH AND SEIZURE 

The center director reserves the right to search students and their belongings for just cause.  

 

VISITORS  

All persons other than students, employees and volunteers are considered visitors and will not be permitted to remain on center property during sessions.  

 

LOCKDOWN

In the event of a lockdown, all doors will be locked and all blinds closed.  Students will be moved to a room at the back of the building.  Parents will be notified immediately in the event of a lockdown.  The center will remain in lockdown mode until proper authorities have issued a safety clearance.  Parents will not be able to pick up students during a lockdown.

 

LEARNING ENVIRONMENT

 

In order to provide the best possible learning environment, it is important to try to eliminate any type of distraction. The following policies will apply: 

 

CELL PHONES

Cell phones may be brought to the center under the following conditions:

  1. Phones must be turned off during session hours. Phones in the vibrate mode are NOT considered to be turned off.
  2. No cell phones may be used for picture taking on center grounds.
  3. Cell phones may not be used for game playing, Internet or e-mail access.
  4. Those who violate any of the rules regarding cell phones may forfeit their privileges of bringing them to the center.

 

DRESS CODE

Any type of dress or alteration to natural physical appearance that detracts from the learning environment will be prohibited. The director has final determination of whether a students dress or appearance detracts from the learning environment.

 

PERSONAL VALUABLES

Children may not bring toys, gaming devices, I-Pods, CD players, CDs, etc., from home.  These types of items will be confiscated and returned to the parent/guardian.  The center will not be held liable for lost or stolen items.

 

BAD WEATHER POLICY

CCLC will follow the Santa Fe Public Schools’ cancellation schedule. In the event that weather turns bad in the afternoon, the director will make a decision before 2:00 and contact parents if she determines that a cancellation is necessary.  Families will be given full credit for the cancelled session to apply toward another session at the same rate.  

 

CALENDAR

Students will not have sessions on days that they are not scheduled to attend school, unless otherwise arranged by parents and the director.

 

THE DIRECTOR OF CATRON COMMUNITY LEARNING CENTER RESERVES THE RIGHT TO MODIFY OR CHANGE POLICIES AT ANY TIME.

 

 

 

Contact Us Today!

Catron Community Learning
306 Catron Street
Santa Fe, NM 87501


Phone: 505.983.8102

E-mail: director@catroncommunitylearning.com

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