Policies and Procedures




Catron Community Learning Center (CCLC) does not discriminate on the basis of gender, race, religion, or national or ethnic origin in the administration of its policies and programs.


Students with disabilities will be accepted if the director determines that a reasonable accommodation on the part of the learning center can be made to meet the individual’s needs.  



Prospective students and parents are required to attend an interview to become acquainted with the programs and policies of CCLC, and to determine what programs will best meet the specific needs of the student.  Appointments can be made by calling the director at 505-983-8102.    



Students may register for sessions once an interview has been completed.  Registration is required for all sessions and workshops. It is recommended that students register early, due to limited space.  


All new students are given a trial period of nine weeks in which to prove themselves both socially and academically.  If there are issues that interfere with the learning environment and/or well-being of other students, a student may be asked to withdraw his/her attendance from Catron Community Learning Center.


Documents required for registration include:

  • Information Record
  • Policy Agreement Form
  • Authorization for Medical Services
  • Health Care Provider Order for students with a Life-Threatening Medical Condition
  • Photo Release Form 
  • Copies of Report Cards
  • Copies of Standardized Test Results
  • Copy of IEP or 504 (if applicable)
  • Verification of Guardianship, or Divorce Decree Parenting Plan (if applicable)
  • Special Program Accident Waiver & Release of Liability Form (if applicable)






The minimum enrollment for Topic Specific Sessions is four students.  Registration closes one week prior to beginning of each session.  Classes will be cancelled if minimum enrollment requirements are not met.  Parents will have the option of a full refund, or credit toward other classes/services.




The minimum enrollment for Summer workshops and camps is four students.  Summer workshops/camps will be cancelled if minimum enrollment requirements are not met. Parents will have the option of a full refund, or credit toward other classes/services.




Students will only be allowed to attend sessions for which they have registered.  The director must be given at least 24 hours notice if a student will not be able to attend a scheduled private tutoring session, except in the event of an emergency (i.e. car accident, sudden illness, death in family).  Parents who do not give adequate notice will forfeit tuition of the scheduled session.  Credit will not be received for missed topic specific sessions, special programs or summer workshops/camps.  If absence is frequent, the director may deny registration for future sessions.



Punctuality is an important employability skill, is an expectation, and sets the foundation for a successful session.  Parents are urged to get their children to tutoring on time.  Tutoring will begin and end at the scheduled time.  



CCLC will follow the Santa Fe Public Schools’ cancellation schedule.  In the event that weather turns bad in the afternoon, the director will make a decision before 2:00 and contact parents if she determines that a cancellation is necessary.  Families will be given full credit for the cancelled session to apply toward another session at the same rate.  



Students will not have sessions on days that they are not scheduled to attend school, unless otherwise arranged by parents and the director.




Having dogs in the classroom creates a calm, positive and happy environment.  Dogs have been shown to decrease heart rate, stress and anxiety in children and adults.  They provide companionship and make great reading buddies.  Dogs increase the sensitivity and awareness of their human friends, and teach kids about compassion, responsibility and unconditional love. 





Tuition must be paid in full at time of registration.  Parents/guardians may choose to pay for a single session, or purchase a session package at a discounted rate.    



Tuition in non-refundable.



A $35.00 fee will be assessed for returned checks.  CCLC may require that additional payments be made in cash, by credit card, money order or certified check if this occurs more than once.



A tuition schedule will be published in December, listing rates for the following year.  All classes that are registered for and paid for prior to the end of the year will receive that year’s rates, even if classes do not occur until the subsequent year.  


2024 Tuition Rates 



Topic Specific Session 

50 m. 


One-on-One Tutoring 

(60 m./ 45 m.)

5 day Summer Workshop

(5 hours total)

15 day Topic Specific Workshop (15 hours total)

Arts & Crafts 

5 day Summer Workshop

(6.25 hours total)

Arts & Crafts/ HomeEc

Field Trip Friday

(2.5 hours)

Full Day (5 hours) Half Day

(2.5 hours)

Student Retreat 

Single Session

$24.89 + Tax

4 student min. 

$69.05+ Tax 

$51.78 + Tax


$448.05 + Tax


$225.00 + Tax

$36.00 (1hr) + Tax

per session

$45.00 (1.25 hr)

$62.23+ Tax per session

$29.87+ Tax per student 

$14.94 + Tax per student (up to 30 students)

5 Session Package

5% discount off single session rate


$65.76 + Tax per session

$49.32+ Tax

per session







10 Session Package 

10% discount off single session rate


$62.15+ Tax

per session


per session







Semester Rate (10% discount off single session rates)


$62.15+ Tax

per session


per session










In order to provide the best possible learning environment, it is important to try to eliminate any type of distraction. The following policies will apply: 



Cell phones may be brought to the center under the following conditions:

  • Phones must be turned off during session hours. 
  • Phones in the vibrate mode are NOT considered to be turned off.
  • Students may use phones after scheduled session to contact parents.
  • Cell phones may not be used for other phone calls, texting, game playing, Internet or e-mail access.

Students who violate rules regarding cell phone use, may forfeit their privileges of bringing them to the center.



Adrianna Duncan encourages children to express their individuality.  However, any type of dress or alteration to natural physical appearance that detracts from the learning environment will be prohibited.  Adrianna has final determination of whether a student’s dress or appearance detracts from the learning environment.



Children may not bring toys, gaming devices, i-Pads, etc., from home.  These types of items will be confiscated and returned to the parent/guardian.  The center will not be held liable for lost or stolen items.  







Parents must notify Adrianna Duncan prior to the beginning of school of all allergies, including severe allergies requiring the use of an epi-pen.



  • Sick children are to be kept home to get well and to prevent the spread of germs. 
  • A health assessment wll be done on students who appear unwell when they enter the building. If a child has a temperature, or they appear too unwell to learn, a parent/guardian will be notified to pick up their child.  
  • Students will be required to use hand sanitizer upon entering and exiting the building.
  • Hygiene supplies will be readily available, and students will be given reminders about good hygiene practices. 
  • Parents will be notified if their child becomes ill after arriving at the center. 
  • Students will be required to show proof that they are Covid negative, if they are exhibiting symptoms of illness.  
  • Students will be required to wear masks if they are sniffling, sneezing or coughing, regardless of a negative test.     
  • Students will be required to stay home for five days if anyone in their family is sick with Covid (or if they have been exposed to Covid), and must present proof that they are Covid negative before returning. 
  • Students who test positive for Covid must stay home for 10 days, or show proof of two negative tests 48 hours apart, before returning.
  • If a child is suspected of having another communicable disease he/she will not be allowed contact with other students, and a parent/guardian will be notified to pick up their child. The child will be able to resume sessions with proof of doctor’s clearance.  




When possible, medication should be taken prior to arriving at the center.  In the event that a child must take medication during a session, the medication must be sent in the original labeled prescription container.  All medication, with the exception of inhalers, must be given to the director for secure storage.  


Over the counter medication should also be given to the director, and labeled with the student’s name, date, type of medication, dose and frequency.


All medication should be accompanied by a physician’s and/or parent’s authorization.  Catron Community Learning Center will not administer medication without a physician’s and/or parent’s authorization.  


The only students who have an absolute right to the administration of medication are those who have serious chronic and/or life threatening illness.  If a student has a life threatening illness, it is the responsibility of the parent/guardian to instruct, or provide instruction, to the director on how to administer the medication.



Parents/guardians are required to fill out an information record for their child that states known medical conditions, and how to reach parents/guardians in the event of an emergency.  


If a child has a known serious medical condition, the parents are responsible for educating the director on how to respond in a medical emergency.  The director will respond with good will, and to the best of her ability, in an emergency situation.  If the parents/guardians cannot be reached during a medical emergency, and the director deems immediate medical attention is necessary, paramedics will be contacted.  If paramedics determine further medical support is necessary, the student will be transported by ambulance to Christus St. Vincent Hospital.  CCLC will not be held responsible for expenses incurred due to known, and unknown medical conditions.  Parents will be responsible for any incurred transportation and hospital expenses that result from a student health emergency.


In addition to the Student Information Record, all parents are required to sign an Authorization for Medical Services.


It is important to keep contact information updated in the event the center needs to get in touch with a parent/guardian.  It is the parent/guardian's responsibility to notify the center of any changes in home, work or emergency phone numbers and addresses.







In the event that a student is unable to attend a scheduled session, it is the parent's/guardian's responsibility to contact the director and inform her of the absence. If a child does not show up for a scheduled session, and a parent/guardian does not call, the director will make an effort to contact a parent/guardian 15 minutes after the scheduled time (for private sessions), or immediately following a group session.  



The director will work with students to create a safe, positive and comfortable learning environment.  Center rules are posted and expected to be followed.



The center requires that the custodial parent file a court-certified copy of custody section of divorce decree or court certified copy of custody decree.  If no such copy is on file it will be assumed that both parents have equal custodial rights.  Reasonable efforts will be made to ensure that children are released only to the appropriate, parent at the appropriate time according to custody arrangements.  



According to the New Mexico State legal guidelines, cases of suspected child neglect/abuse must be reported to the proper authorities.  The center is not required to contact the parents of a student who is reported as a possible victim of child abuse or neglect. 



All students are expected to comply with the rules and policies of CCLC.  The director may impose disciplinary measures without limitation, including disciplinary probation and required withdrawal, and may waive any disciplinary rule for just cause at her discretion. 

Behavior that warrants disciplinary action includes, but is not limited to:

  • Failure to comply with center rules
  • Posing a threat to self or to others 
  • Use of profane language, writing or gestures
  • Refusal to complete required work and/or refusal to participate in activities
  • Failure to work cooperatively with teacher and/or other students
  • Disrespect shown toward a teacher and/or other students
  • Gang related activity
  • Fighting
  • Possession of weapons
  • Use or possession of alcohol, tobacco, drugs, or other harmful substances.
  • Harassment of another individual
  • Theft
  • Use of the Catron Community Learning Center’s name and logo without express permission of the director.
  • Any other conduct deemed inappropriate, or disruptive, by the director. 


The following disciplinary procedures will apply:

  • If a student consistently chooses not to follow center rules and policies, the director will notify parents in writing.  Parents/guardians will be required to sign the notice and return it to CCLC.  A conference may be requested to form a plan for student change.
  • If parents receive a second notice, or if a student causes serious disruption of the learning environment, parents/guardians will be required to participate in a conference with the director and student to determine a plan for change.  The student will not be allowed to attend sessions until the time for the conference is set.  The student may be placed on disciplinary probation for a stated period of time. If the student causes serious disruption to the environment during the probationary period, he/she may be required to withdraw, and tuition will be forfeited.  If improvement is seen during the probationary period, he/she will be taken off probation at the end of the stated period.   
  • Any student in possession of a weapon, drugs or other material determined to be harmful, will be dealt with in a manner consistent with the seriousness of the situation.  Parents and/or law enforcement will be notified.



In the event of a required withdrawal, parents will be notified immediately and a conference with the director will be held.  Students who have been issued a required withdrawal will not be allowed to attend CCLC.   





Catron Community Learning Center provides a positive, safe environment for all individuals.  Students, teachers and parents are to treat each other with respect at all times.  Harassment is unacceptable conduct and is prohibited by law.  Harassment includes, but is not limited to name-calling, excluding others, abusive language, scape-goating, disrespectful comments, unwanted sexual advances, unwanted touching, sexual looks and gestures, inappropriate physical contact, retaliation for reported or threatening to report harassment, etc.  Any form of harassment, including harassment by phone, internet, e-mail or text messaging will be taken very seriously.  Students who engage in harassing behavior will face the possibility of required withdrawal.  Harassment that is criminal in nature will be reported to law enforcement authorities.


Any student who feels he or she has been a victim or harassment at the center, must bring it to the attention of the director.  All allegations of harassment will be investigated, and dealt with, in as prompt and confidential a manner as possible.



Parents are strongly encouraged to drop off  and pick up students on time.  With permission, students may be dropped off up to 10 minutes prior to a scheduled session, and picked up no later than 10 minutes following the session.  


To ensure safe arrival and departure, younger students must be signed in and out by a parent/guardian, unless other arrangements have been made and approved by the director.  Older students are required to sign themselves in and out.  


Catron Community Learning Center will not be held responsible for accidents that occur off Learning Center property.  Parents may park in the driveway if space is available.  Metered parking is available on Catron Street, and there is a public parking lot one block from the Learning Center.     



The center director reserves the right to search students and their belongings for just cause.  



All persons other than students, employees and volunteers are considered visitors and will not be permitted to remain on center property during sessions.  



In the event of a lockdown, all doors will be locked and all blinds closed.  Students will be moved to a room at the back of the building.  Parents will be notified immediately in the event of a lockdown.  The center will remain in lockdown mode until proper authorities have issued a safety clearance.  Parents will not be able to pick up students during a lockdown.



The front door will be locked for sessions that occur after dark.







Contact Us Today!

Catron Community Learning
306 Catron Street
Santa Fe, NM 87501

Phone: 505.983.8102


E-mail: director@catroncommunitylearning.com

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